This is known as a client-side rule and not a server-side rule. You will receive a warning saying this rule will only apply when Outlook is running, which in most cases, it will be. Congratulations, you now have a rule set up to send your custom message to any email you receive. On the final screen of the Rules Wizard, you can give this rule a name, and then you need to ensure that the checkbox “Turn on this rule” as shown below: We are not going to be selecting any for this example, so you can just click the Next > button, an example of this window is below:Ĭlick Next > to continue. On the next page, it will ask you if you have any exceptions. You can now click the Next > button to continue with the wizard. You will now be taken back to the Rules Wizard, and in the Step 2 section, you will see the path to the template as shown below: Click on it and then click on the Open button. Once you have clicked “User Templates in File System,” you will see the name of your template you saved at the beginning of the article. Click on the hyperlink which will open up the window to “Select a Reply Template.” On this window, click the drop-down arrow next to “Look In:” and click on User Templates in File System” as shown below: This is shown below - but we are not finished yet:Īs you can see above, “a specific template” is underlined, meaning we have to click on it to make a selection. In this section, we are going to select the Action “reply using a specific template,” once you do that, you will notice the action gets appended to Step 2 as it did in the previous section. On the next page under the 1st condition, select the option “sent only to me,” once you do this, you will notice that under Step 2, it appends the condition we are adding to the rule “Apply this rule after the message arrives” as shown below:Ĭlick Next > to continue to the tab where you will select your action. On this page, we will select the option “Apply rule on messages I receive” under the section “Start from a blank rule” as shown below:Ĭlick on the Next > button to continue with the Rules Wizard. In the “Rules and Alerts” window, click the “New Rule.” button as shown below:Ī new window will open, which is the Rules Wizard. In Outlook under the Home tab, look for the “Rules” section under “Move” on the ribbon and then click the drop-down arrow and select “Manage Rules & Alerts.” as shown below: Click the save button, so you are taken back to your email message. In the section where it says “Save as type,” click the drop-down arrow, select Outlook Temple (*.oft) and then give the file a name.
Once you have completed that, click on the menu “File” and select “Save As,” a new window will appear as shown below: In the Untitled file message window that opened, type in your text that you want the person/people receiving this email to see. Once Outlook has loaded, click on New Email in the ribbon as shown below: Reply to all emails with Outlook: Let’s get started It is not complicated, and this will work as a temporary solution instead of using the out-of-office rule.
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Below we will demonstrate how to create a template from a new email message and then use that template to reply to all emails using a rule in Outlook. Let’s say you are merging companies, or you have a person in finance who is leaving, or you need a message sent for every email received - you can use Outlook to do this. You may be wondering, why not use an out-of-office message? Well, the out-of-office message will only send an email once to a recipient and will stop after the first mail. But in Microsoft Office 365, this option is not available on Outlook on Web (OWA) nor on the Exchange admin center transport rules. If you look at Exchange 20, you can create transport rules for many things, including sending a message to every single email you receive. Exchange Online admin center looks like the Exchange admin center in Exchange 2016/2019, but you have fewer options to work with. Yes, it is nice (for some) not to have to manage any Exchange servers, but while you can do things as you would on Exchange on-premises, you are limited in what you can do.
For many companies, Microsoft 365 - still known by many as Office 365 - is the buzzword of the moment.
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